· Independent
Three physios on Cliniko cost $95 a month, flat. The same three on SimplePractice's Plus group plan cost $247. Jane publishes its plan prices but not the number you need to finish the sum.
Loistrofi Editorial — Aug 23, 2026 — 8 min read
Three physiotherapists on Cliniko cost $95 a month — the same as two, and the same as five. That is $1,140 a year. The same three on SimplePractice's Plus group plan cost $99 for the first practitioner plus $74 each for the other two: $247 a month, $2,964 a year. Jane's pricing page shows plans at $54, $79 and $99 but does not state what each additional practitioner adds, so the three-seat total cannot be finished from the page.
The billable unit is a practitioner licence, not a login. Cliniko sells bands: $45 for one practitioner, $95 for two to five, $145 for six to eight, and it states that unlimited admin users and unlimited reception users are included in every subscription. SimplePractice's group practice pricing is strictly per clinician — one at the $99 Plus rate, everyone after that at $74. Jane's own estimator asks you for a number of part-time practitioners separately from full-time ones, and its Insurance Billing add-on charges $5 per additional full-timer against $2.50 per part-timer, so the full-time/part-time split clearly changes what you pay there.
Before you open any pricing page, write down two numbers. First, how many people need their own treating calendar and their own chart signature — that is your seat count, and for most three-therapist clinics it is three, even if one of them only works Tuesdays. Second, how many non-treating staff need to log in: your receptionist, your bookkeeper, the owner who no longer treats. On Cliniko those people are free and the page says so plainly. Whether they are free on Jane or SimplePractice is not something we could confirm from the pricing pages, and it is the single question most likely to move your quote.
| Vendor and plan | 3 practitioners, per month | With a part-time 4th | 12 months at standard price |
|---|---|---|---|
| Cliniko, 2–5 practitioner band | $95 | $95 (a 4th is inside the band) | $1,140 |
| SimplePractice Plus, group practice | $247 ($99 + $74 + $74) | $321 ($247 + $74) | $2,964 |
| Jane Practice | $79 base, plus a per-practitioner fee the page does not state | Not calculable from the page | Not calculable from the page |
| Jane Thrive | $99 base, same missing figure | Not calculable from the page | Not calculable from the page |
At standard rates the gap between Cliniko and SimplePractice for three therapists is $1,824 a year. Year one is closer, because SimplePractice takes 50% off for three months if you begin a paid account within seven days of starting the trial: $49.50 + $37 + $37 = $123.50 a month, or $370.50 for the quarter, then $247 for the remaining nine months — $2,593.50 all in. That first invoice is not the number to budget from. The number to budget from is $247, and it arrives in month four.
Every feature, according to the page — there are no tiers to compare, only headcount bands, and the band is the entire pricing model. Three practitioners sit in the $95 band along with a fourth and a fifth, which is why the part-time hire question barely exists here. The step you need to watch is the sixth practitioner: the band moves to $145, a $50 jump for one person, $600 a year. SMS is the only usage cost on the page, at 10¢ per message; 500 reminders a month is $50, which is more than half your subscription again. There is a 30-day free trial and Cliniko states it donates at least 2% of subscriptions to charity.
The group practice block prices only the Plus tier: $99 a month for the first practitioner, $74 for each additional one, with 35 free insurance claims a month included. Three therapists is $99 + $74 + $74 = $247. The Starter and Essential tiers are listed at $49 and $79, but only as individual plans — the group practice section does not show them, so budget Plus. Every price on the page carries the same 50%-off-three-months offer, conditional on starting a paid account inside the first seven days of the trial. Let the trial run its full 30 days and you pay standard rates from day one.
The add-ons are where a three-seat clinic gets expensive fast. Care Aide is $59 a month for the account owner plus $49 for each additional clinician — $157 a month for three, $1,884 a year, on top of the $247. That takes your subscription to $404 a month, $4,848 a year, before any claims volume. Note Taker alone is $35 a month and is included with Care Aide. ePrescribe is $49 a month plus an $89 one-time setup fee, which most physio clinics will not need. All of these are halved for the first three months under the same promotion.
Jane's Balance plan at $54 is out of the running immediately: the page states it is limited to one practitioner licence and 20 appointments a month. That leaves Practice at $79 or Thrive at $99. But Jane's own estimator asks how many part-time practitioners you have and offers a separate path for anyone with more than ten full-timers, which means additional practitioners are billed — and the rate for them is not stated in the pricing text we could read. So the honest answer for a three-therapist clinic is $79 or $99 plus an unknown, and you should treat any figure you have been quoted verbally as unconfirmed until you see it written down.
What Jane does publish cleanly is the add-on stack, and it is cheaper per head than SimplePractice's equivalent. Insurance Billing is $20 a month on Practice or Thrive, plus $5 per additional full-time practitioner and $2.50 per part-timer: three full-timers is $20 + $5 + $5 = $30 a month, $360 a year, rising to $32.50 when a part-time fourth joins. AI Scribe is $15 per opted-in practitioner for unlimited notes — $45 a month for three, against $157 for Care Aide — with five free notes a month if you don't opt in. Group Telehealth is another $15 per practitioner. A clinic website is $59 a month. Card processing runs 2.85% + $0.25 online and 2.6% + $0.10 in person, so a $90 online payment costs you $2.82.
This is where the three vendors stop looking similar. On Cliniko, a fourth practitioner is free — you are already inside the 2–5 band — and so is a fifth. Your bill stays at $95 until the sixth person, then goes to $145. On SimplePractice, someone working two days a week costs exactly what a full-timer costs: $74 a month, $888 a year, taking three therapists plus a part-timer to $321 a month and $3,852 a year. No reduced part-time rate appears anywhere on the page. Jane at least recognises the category — its insurance add-on charges part-timers half — but until you have the base per-practitioner rate, you cannot price the hire.
- If you have two to five practitioners and expect to stay in that range for the next twelve months, pick Cliniko. $95 a month, $1,140 a year, and the fourth and fifth therapists cost you nothing — which is the entire argument against per-seat pricing at your size, made in one line on their own page.
- If you want claim handling and AI notes bundled from one vendor and you have decided that is worth paying for, SimplePractice Plus is the one you can price today: $247 a month for three, $2,964 a year, 35 free insurance claims a month. Go in knowing the part-time hire adds $888 a year and that Care Aide for three clinicians adds $1,884 a year on top.
- If someone on your team is set on Jane, do not budget from the $79 or $99 headline. Get the additional-practitioner rate and the hours cutoff between full-time and part-time confirmed in writing first, because everything else on that page — insurance billing, AI Scribe, telehealth, card rates — is published and predictable, and that one missing number decides whether Jane is cheaper or dearer than SimplePractice for you.
- Ask Jane directly what an additional practitioner costs on the Practice and Thrive plans, and how many hours a week separates a part-timer from a full-timer, then get both answers in an email before you migrate any charts.
- Confirm whether your receptionist and bookkeeper need paid seats on Jane and SimplePractice. Cliniko's page states unlimited admin and reception users are included; the other two pricing pages do not address non-clinical logins at all.
- Add your real SMS volume to the Cliniko quote at 10¢ a message before you compare, and confirm SMS is even available in your region on Jane — their page raises the question but the answer was not in the text we could read.
- Check the currency and the promotion clock. Cliniko and Jane both state USD; SimplePractice's page shows dollar figures without naming the currency, and its 50%-off requires you to begin a paid account within seven days of starting the trial, not at the end of the 30 days.
Take the Cliniko 30-day trial and run your three calendars through it. At $95 a month for the whole clinic, you are paying $1,140 a year against SimplePractice's $2,964, and you are buying the ability to hire your fourth and fifth therapists without renegotiating anything. The only reasons to overpay for that are the insurance and AI note-taking bundles — and if those are what you actually need, Jane's version ($30 a month for insurance billing across three, $45 for unlimited AI notes) is dramatically cheaper per head than SimplePractice's Care Aide at $157. That makes Jane's unpublished per-practitioner rate the one phone call worth making this week.
Loistrofi does not take vendor briefings or speak to sales teams. Every figure here comes from a page the vendor publishes itself, checked on Aug 23, 2026. Where a number could not be confirmed at source, it is marked rather than smoothed over.
